White Course Apt TCRs 2023-2024

Terms, Conditions, and Regulations (TCRs) for the White Course Apartment Leases

2023-2024 academic year

INTRODUCTION

The Pennsylvania State University ("University") strives to provide a residence environment that is both comfortable and conducive to learning and personal growth.

The University assigns housing accommodations without regard to personal characteristics, not related to ability, performance, or qualifications as determined by University policy, or by state or federal authorities. The University does not discriminate against any person because of age, ancestry, color, physical or mental disability or handicap, national origin, race, religious creed, sex, sexual orientation, marital or family status, pregnancy (or pregnancy-related conditions), gender, perceived gender, gender identity, genetic information, political ideas, service in the uniformed services, or veteran status.

All tenants should familiarize themselves with these Terms, Conditions, and Regulations (TCRs) of living in University Housing.

For the purposes of this document, "University Housing" refers to University-owned apartments located in the White Course housing area.

The term "resident", "student", and "tenant" refers to the lease holder who accept the White Course Apartment Lease with the University.

"Assignment", "space", "room", or "apartment" refers to the space which has been assigned to the tenant.

"Housing", when capitalized refers to the University Housing and Food Services department.

"Residence Life", when capitalized refers to the University's Office of Residence Life.

"eLiving" refers to the University's online housing portal for tenants to manage their White Course Apartment Lease and is available at www.eLiving.psu.edu. Access to eLiving is only provided to the tenant.

LEGAL INFORMATION

The White Course Apartment Lease is a legally-binding contract that details the obligations between the tenant and the University, and it is effective once the tenant accepts the lease. The tenant and all apartment residents are required to abide by these Terms, Conditions, and Regulations (TCRs), which are explicitly incorporated into the lease, and includes assuming financial responsibility of all rent payments for the entire lease term. The University reserves the right to modify the TCRs without advance notice to the tenant.

Leases cannot be transferred or assigned to another tenant.

TERMS AND CONDITIONS

1. HOUSING DEPOSIT

The White Course Apartment Lease requires the Tenant to pay an Advance Housing Deposit of $100.00. The Housing Deposit is only required upon the initial execution of the Lease. If Tenant accepts subsequent leases, the Housing Deposit will be retained on file and Tenant is not required to resubmit. 

Once the Lease has expired, Tenant has vacated the leased premises and returned any issued keys, Housing Operations will conduct an apartment inspection. Should there be any damages noted, cleaning required, or if the issued keys are not returned and a core change is required, the Housing Deposit will be used to pay these charges. Should the charges be greater than $100.00, Tenant will be billed through Tenant's LionPATH account. If no charges exist, the $100.00 will be credited to Tenant's LionPATH account. If there is any outstanding balance due on Tenant's account, the Housing Deposit may be applied. 

Tenant may not use the Housing Deposit towards any rent payment.

2. LEASE TERM PERIODS

White Course Apartment Leases are offered for the following term periods: 

  • Family Apartments (1, 2, or 3-bedroom units): full-year, from end-of-August (beginning of fall semester) to July 31

  • Single Student Apartments:

    • academic year, from end-of-August (beginning of fall semester) to early-May (end of spring semester)

    • summer session, from early-May (end of spring semester) to end-of-August (beginning of fall semester). Summer housing is only offered to Tenants who have an active White Course Apartment Lease for the academic year.

3. REASONABLE HOUSING ACCOMMODATION

If Tenant has a disability that requires an accommodation related to the housing environment, Tenant has the right to submit a Request for Reasonable Accommodation in Housing form to the University. The form may be submitted at any time. However, it is recommended to submit the form in a timely manner to allow the University sufficient time to consider apartment placement.

The determination for the Request for Reasonable Accommodation in Housing form will remain on file.

Questions regarding the process related to the White Course Apartment Lease and assignment should be directed to the Housing Assignment Office. Questions related to special assistance for academic activities should be directed to Student Disability Resources.

4. ELIGIBILITY FOR UNIVERSITY HOUSING

To be eligible to reside in White Course Apartments, the primary Tenant (lease holder) must be a registered student for University Park classes or participating in a University-sanctioned activity, such as a visiting scholar. Tenant may not be employed by the Pennsylvania State University in any position which entitles such person to employment benefits other than wages, salary, or stipend. 

Additionally, these requirements apply:

Family Apartments

  • Family apartments are available to both undergraduate and graduate students who will have spouse/domestic partner and/or dependents permanently residing with them during their tenure at Penn State.

  • One-bedroom apartments are reserved exclusively for primary tenants who have a spouse/domestic partner and/or one child. Once all applicants have been satisfied, single graduate students will be considered for one-bedroom apartments if space permits (lease will only be available for one person, no additional tenants permitted on lease). 

  • Two- and three-bedroom apartments are reserved exclusively for primary tenants who have a spouse/domestic partner and multiple family members. 

  • Family members are defined as follows:

    • Dependent children (under 18 years of age) of the primary tenant. Children over the age of 18 are considered adults. If the primary tenant has a dependent child over the age of 18 living with them, the primary tenant must provide written verification of legal dependent status (such as a recent income tax filing).

    • Custodial children (under 18 years of age) of the primary tenant or custodial children (under 18 years of age of the primary tenant's spouse/domestic partner. 

  • Single students cannot reside in family apartments with other non-related single student.

Single-Student Apartments

  • Leases for single-student apartments are available to graduate students and returning adults only. Graduate students are assigned to the identified graduate student building.

5. FAMILY APARTMNET OCCUPANCY

Occupancy guidelines for the family apartments are as follows:

  • One-bedroom apartments: limit of three occupants for families. limit of one occupant for single student

  • Two-bedroom apartments: limit of five occupants

  • Three-bedroom apartments: limit of six occupants

If Tenant is requesting a larger space than necessary (for example, a two-bedroom for three occupants), the request will be held until all other eligible tenants have been allocated a space. Tenants requesting a larger apartment who do not have children will not be considered until all tenants with dependent children have been assigned.

If Tenant exceeds the occupancy limits of an apartment, the tenant will be considered for reassignment to an available apartment only as space permits.

6. CHECKING IN TO A ROOM OR APARTMENT

Information about the arrival process and when Tenant can check-in to their assigned room or apartment will be announced in advance for each semester on the Arrival website. 

Tenant must be present at check-in; a parent or other family member may not check-in for Tenant. Tenant must present their Penn State id+ card or other valid photo identification to be checked in to University Housing. The check-in process will activate the tenant's building clearance (if applicable), room door access (if applicable), and Campus Meal Plan (if applicable). For certain apartments, Tenant will receive one room hardware key. The check-in process also includes acknowledgement of receiving access and/or room key, and responsibilities related to security. Information about Tenant's mailbox and completing the Inspection Form will also be provided.

7. CHECKING OUT OF A ROOM OR APARTMENT

Tenant should review the Moving Out instructions. All rooms and apartment, regardless of the date or circumstances, should be clean and in good condition at the time that Tenant checks-out.

If applicable, Tenant must return all assigned keys to the Weston Community Center upon check-out. Tenant will receive an email confirmation that the keys have been returned. If Tenant does not return the keys, the cost to change the cores will be charged to Tenant's LionPATH account.

Any items that Tenant leaves in the room or apartment will be considered abandoned and handled in accordance with the University's Lost and Found Items Procedure. 

8. DAMAGES AND LIABILITIES

  • Apartment occupants will be held responsible for the condition of rooms, apartment, and furnishings, and for any damages or losses that may occur during occupancy. 

  • Individuals identified as responsible for damage, theft, or losses in common areas of the building (such as corridors, elevators, stairwells, recreation rooms, dining commons, study rooms, bathrooms, work rooms and lounges) will be billed for the cost of repair or replacement. Amounts billed are additional charges under the lease and will be charged to Tenant's LionPATH account.

  • For the purpose of damage, theft, or loss assessment, occupancy shall be inclusive from the date of check-in to the date Tenant properly checks out of the room or apartment.

  • Tenant is not permitted to paint or make any structural change inside or outside of the apartment. The use or installation of wallpaper, wood, paneling, and/or tiles is not permitted. 

  • Tenant is not permitted to make damage repairs or arrange for them to be made directly with another person or vendor. In an emergency, a staff member on duty must be contacted. If Tenant leaves the University at the end of the contracted period or earlier due to withdrawal from the University or other termination of study, or who fails to return the keys at the time of check-out, will automatically be assessed a charge for core changes and key replacements. The amount will be charged to the Tenant's LionPATH account. 

  • The University is not liable for any loss or damage to Tenant's own personal property, including any loss or damage that results from the University's effort to eradicate pests or insects.

  • The University does not provide property insurance. Tenant is strongly encouraged to obtain their own property and/or rental insurance.

9. WHITE COURSE APARTMENT LEASE TERMINATION

The University may terminate the Tenant's White Course Apartment Lease or change the housing assignment of Tenant under the following circumstances:

  • Violation. If Tenant violates the White Course Apartment Lease (including these TCRs), the Student Code of Conduct, or any other University rule or policy.

  • Poor Conduct. If Tenant engages in conduct which (1) disregards the rights of other tenants; (2) jeopardizes their own or others' safety and/or well-being; or otherwise (3) disrupts the residential environment.

  • Criminal Conduct. If Tenant's conduct and/or proven criminal record indicates a potential threat or danger to the University community, including students, faculty, and staff.

  • Eligibility and Financial Holds. If Tenant is no longer in "registered status" or has a financial hold placed on Tenant's LionPATH account.

In certain circumstances, Tenant may be entitled to a fair and equitable hearing by the Director of Ancillary Services and Senior Director of Residence Life or designee prior to White Course Apartment Lease termination. In the event of termination, Tenant is liable for charges incurred through the date of Lease termination and for any damages or losses resulting from Tenant's violation of the Lease. Rather than a Lease termination, Tenant may be offered the opportunity to work with Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR) to resolve the issue. Outcomes may include, but are not limited to, educational sanctions, administrative sanctions, change of housing assignment, or other action with a nexus to the conduct concern. Guidelines and procedures for this process are provided by Residence Life. 

The University further reserves the exclusive right to cancel or change Tenant's room or apartment assignments in the event that health or safety conditions require such cancellation or room or apartment reassignment to ensure a proper educational environment or safeguard the health and safety of individuals or the campus community. In the event of a White Course Apartment Lease Cancellation, Tenant is liable for rent charges incurred through the end date of the White Course Apartment Lease and/or when Tenant officially checks out of University Housing. 

 

Penalty Fee Schedule for Lease Termination
Deadline Fee Accessed to Tenant
Before lease check-in date  Forfeiture of $100 housing deposit and partial first month's rent paid when accepting lease
After lease check-in date Forfeiture of $100 housing deposit and $400 lease cancellation fee. No refund of current month's rent payment. Tenant is eligible to stay in apartment until the last day of the month.

10. WHITE COURSE APARTMENT LEASE CANCELLATION OR RELEASE

Tenant is obligated financially for each monthly rent charge for the full term of lease period. Monthly rent charge is posted to the Tenant's LionPATH account at the beginning of each month, and payment is required by identified monthly due date. 

FAILURE TO ENROLL

The White Course Apartment Lease accepted by Tenant is legally-binding and holds Tenant to the financial obligation for the entire lease term. Tenant may be released from the Lease obligation should Tenant formally cancel their enrollment with the University.

EXTREME CIRCUMSTANCES

Tenant may submit a White Course Apartment Lease Release Request for an extreme circumstance. An extreme circumstance is defined as a situation that has developed since Tenant signed the lease, as related to a financial situation, marriage, or medical/psychological concerns. Tenant is required to complete the form and provide documentation to substantiate the request and show the change in Tenant's circumstances. Medical/psychological concerns should be documented through the Request for Reasonable Accommodation in Housing process. Lease Release Requests are reviewed by a University Committee who will determine if the request warrants a release. If Tenant is released from the lease under this provision for the lease period term(s), Tenant could have a penalty fee applied to Tenant's LionPATH account, based on the date the request was submitted for consideration and/or housing check-out date: 

Penalty Fee Schedule for Lease Cancellation or Release
Deadline Fee Accessed to Tenant
Before lease check-in date  Forfeiture of $100 housing deposit and partial first month's rent paid when accepting lease
After lease check-in date Forfeiture of $100 housing deposit and $400 lease cancellation fee. No refund of current month's rent payment. Tenant is eligible to stay in apartment until the last day of the month.

11. MAINTENANCE OF THE ROOM OR APARTMENT

INSPECTION FORM

Tenant is responsible for completing an Inspection Form in eLiving within seven (7) days of check-in. The Inspection Form is used to identify any damages or missing items in the apartment and will be verified when Tenant checks out of the apartment. Any damages or missing items not indicated on the Inspection Form will be charged as a damage fee on Tenant's LionPATH account. 

REPAIRS

Maintenance needs, problems, or questions regarding a tenant's room or apartment should be submitted online through the University's FixIt system. FixIt should not be used to report an emergency situation. 

In the event of an emergency, the tenant should contact Residence Life, Housing Operations, or University Police. Emergencies include anything that needs fixed immediately, such as:

  • Loss of heat

  • Loss of electricity in entire living space (beyond normal power outages)

  • Electrical hazard

  • Flooding or major leak

  • Fire

  • Gas leak

  • Any condition that presents an imminent threat or potential hazard to the community

  • Glass window breakage that is a potential safety and/or security hazard

  • Pest emergencies (bats, bed bugs, etc.)

Once Tenant has submitted a FixIt request, they can expect the repair to be completed during regular business hours. For the safety and security of occupants, it may be necessary to reassign the occupants to a different room or apartment to perform certain types of maintenance. 

Maintenance personnel may enter Tenant's room or apartment to perform preventative maintenance, needed repairs identified during a room inspection, or an emergency repair. If an employee enters Tenant's room or apartment when Tenant is not present, the employee will leave a form stating the date, time, and reason for entering the room or apartment. Although Tenant may ask to schedule an appointment for a repair, it will be determined by the University, on a case-by-case basis, if the situation needs an immediate response or can wait to be scheduled at the convenience of Tenant. Maintenance staff may enter a room or apartment if Tenant is not present for the requested scheduled appointment.

CLEANING

Each tenant is expected to maintain their living space in an orderly and sanitary condition and is responsible for cleaning the space, including the kitchen and bathroom. Cleaning supplies are available for check-out at the Weston Community Center. Each tenant is responsible for removing trash from the room and apartment and placing in the designated disposal area. If the University becomes aware of unsanitary conditions resulting from Tenant failing to maintain the room or apartment, Housing will clean the space. Tenant will be charged a cleaning damage fee, which will be applied to Tenant's LionPATH account. Depending upon how the University and/or other tenants are affected by the persistence of disorderly and unsanitary conditions in Tenant's room or apartment, the University reserves the right to cancel Tenant's lease and refuse an assignment for future lease periods. Tenants may also be referred to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR).

12. INSPECTION AND SEARCHES

INSPECTIONS

A room or apartment inspection is not a search. Tenant's room or apartment will be inspected during each semester and at the time of check-out. Routine inspections will be announced in advance, and Tenant may choose to be present during the inspection. These inspections are conducted 1) to evaluate the condition of the room, apartment, and furnishings; 2) to identify needed maintenance and repairs; and 3) to check for fire and safety hazards. If damages are noted, the cost for repairs or replacement will be charged to Tenant's LionPATH account. The University reserves the right to make non-routine, emergency inspections to protect the health and safety of all tenants.

Should University staff observe the presence of an unapproved appliance(s) or objects in the room or notice objects attached to the facilities in an unapproved manner, this will be recorded on a Notice of Room or Apartment Check form. A copy of this form will be left in the apartment for Tenant, who will be expected to correct the situation. In the case of noncompliance, the University reserves the right to have the items removed at the expense of Tenant(s) in the apartment.

SEARCHES

There are no routine room or apartment searches. A room or apartment search is conducted only when there is an objective reason to believe that Tenant(s) in the room or apartment are in serious physical or psychological distress, or that the room or apartment contains items prohibited by University regulations (including federal, state, and local laws). An act of misbehavior is one of many reasons which will or may precipitate this concern. Room and apartment searches are conducted exclusively by Residence Life staff. When there is a potential search situation, the Residence Life staff must obtain approval from the Associate Vice President of Student Affairs. Approval is only granted after the reason for the search, the person(s) who is to search the room, and the object(s) being sought are clarified. Searches are usually conducted in the presence of Tenants who live in the apartment, and only in unusual cases would the room or apartment be searched in their absence.

When it is necessary for University Police to search a room or apartment, the search will be performed according to procedures required by law. If time and circumstances permit, Residence Life will be notified in advance of an impending search. Items seized will be taken (as authorized by law) and inventoried, and a receipt listing each article will be given to Tenant or left in the apartment.

 

REGULATIONS

1. ALCOHOL AND ILLEGAL SUBSTANCES

ALCOHOL

  • It is a violation of Pennsylvania state law, local municipality, and/or University policy for Tenant under 21 years of age to attempt to purchase, consume, possess, or transport alcoholic beverages. It is unlawful to sell, furnish, or give to any minor, or permit that alcoholic beverages be sold, furnished, or given to any minor.

  • University regulations and policies restrict the use and possession of alcoholic beverages to individual apartments where Tenants are 21 years of age or older. Alcohol consumption is restricted to the inside of the apartment, and is not permitted in common areas, lounges, parking lots, or outside.

  • It is against University policy for there to be any tailgating activities held within the residential quad areas or apartment parking lots where alcoholic beverages are being served on any football game/event weekend, including all home football games, 4th Fest, Arts Festival, and Blue and White Weekend. Tenants tailgating with alcoholic beverages in these defined areas will be confronted and will likely be charged with "open containers in an unauthorized area" violation. 

  • Tenant will be held responsible for activities that occur in their room or apartment and will be referred to Residence Life, the Office of Student Accountability and Conflict Response (OSACR), and/or University Police if guests are violating the on-campus alcohol policy in this provision.

  • Failure to comply with the direction given by or the request to present identification, or supplying false information such as name, age, etc., to a University official acting in the performance of their job duties is a violation of the Student Code of Conduct, and will result in a referral to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR).

ILLEGAL SUBSTANCES

  • It is a violation of Pennsylvania state law, local municipality, and/or University policy to possess, distribute, manufacture, or sell illegal drugs. Medical marijuana is not permitted to be used on University property.

  • It is against University policy for Tenant to be under the influence of an illegal substance or to be in a residential area (room, common area, common building, building entryway, or quad area within residence area complex) and in the presence of an illegal substance.

  • If Tenant violates these laws or policies, or is caught in the presence of an illegal substance, Tenant will be referred to Residence Life, the Office of Student Accountability and Conflict Response (OSACR), and/or University Police

2. CANVASSING

  • Canvassing is defined as any effort to influence opinions, gain support, or promote a particular cause or interest, specifically excluding any solicitation or fundraising as defined by current University policy. Surveys are not considered to be canvassing for the purposes of this provision.

  • Students, student organizations, residence hall student government, and outside interests are eligible to canvass in the residence halls.

  • Canvassing may not occur in individual residence halls unless approved by a majority vote of the students living within that area. Residence Life will organize the vote process at the beginning of the fall semester.

  • Canvassing may occur in the commons buildings with an approved space/table reservation with Residence Life. Canvassing may not occur in the dining areas. Any canvassing that occurs in the commons building must follow the terms and conditions of the space/table reservation, which must be submitted a minimum of five (5) days prior to the canvassing event.

  • Canvassing will be restricted to the hours of 11:00 a.m. to 11:00 p.m.

  • Any canvasser in the residence hall buildings must register with the area Associate/Assistant Director of Residence Life no less than 24 hours prior to the canvass. The canvasser must clearly understand all provisions of canvassing regulations before the canvassing may occur. A canvasser who is not a resident of the building in which the door-to-door canvassing is occurring must be escorted by a resident of the building at all times. The canvasser is permitted to knock on tenant apartment doors, and then must identify themselves and announce their specific purpose for contacting the tenant. The canvasser may only enter a tenant's room or apartment with expressed direct consent of the tenant and must leave the room or apartment immediately if requested by the tenant.

  • Canvassers must abide by all University rules and regulations. Violators will be referred to Residence Life, the Office of Student Accountability and Conflict Response (OSACR), and may be subject to civil or criminal prosecution.

3. SOLICITATIONS

3a. Definitions:

(3ai) A residence hall is a University-owned building that contains apartments assigned to tenants for sleeping, dressing, studying, and socializing. University-owned buildings may offer common areas used by all tenants assigned to the building, including common means of entering and exiting, common lavatories, common study lounges, common laundry facilities, common storage areas, and areas used in common for organized educational and social functions.

(3aii) Solicitation is the offer of sale of products or services.

3b. Except as hereinafter provided, no person (including a tenant), firm, business entity, charitable organization, religious organization or other organization may solicit money, sell, or solicit the sale of any product or service anywhere in the building.

3c. A tenant assigned to a room or apartment may invite a person, firm, business entity, charitable organization, religious organization or other organization to their assigned room or apartment to solicit money, sell, or to solicit the sale of products or services with that tenant only. Such solicitation or sale may only occur in the room or apartment of the tenant who invited the individual. The solicitation of money or the sale or solicitation of a sale of products or services to any other tenant is prohibited anywhere in University Housing/

3d. Registered student organizations and residence hall student government may solicit money and/or sell or solicit the sale of products or services in a residence hall in accordance with University regulations governing student organizations, as identified in the Student Organizations Policies and Rules. 

3e. Nothing in this provision shall be deemed to preclude any solicitation or sale by mail, email, telephone, or other communication media.

4. COMMERCIAL ENTERPRISES

The use of University-owned facilities and/or property for commercial sales activities by individuals or non-University organizations is prohibited. University organizations, within limitations established by University Policy AD27 and other University regulations, and with appropriate approval, may sell materials to support the purpose of the organization. Tenants may not post or place any signs, advertisements, or notices on any part of the outside or inside of the apartment, apartment building, or Community Center.

5. DECORATIONS AND DISPLAYS

ADVERTISING

Advertising of merchandise or services for sale or rent is not permitted in University-owned housing unless it is for the sale of personal property of Tenant living in an apartment. Specific bulletin boards are provided and designated for this service in the Weston Community Center. Permitted advertisements, if posted other than on the designated bulletin boards, will be removed. Signs or advertising may not be placed in any part of the building, windows, or doors.

ROOMS

Tenants interested in hanging decorations may use thumbtacks (less than 20 total) to hang decorations in the room or apartment.

General Decoration Guidelines

  • Nothing may be strung across the room or apartment for the purpose of hanging decorations.

  • Darts and dart boards are not permitted.

  • Painting or papering of the room or furniture is not permitted.

  • Live trees or cut fresh greens are not permitted due to fire hazard concerns. Small potted plants and artificial trees are permitted.

  • Candles are not permitted. If the use of a candle is required for a religious celebration, Tenant should work with Housing Operations and Residence Life staff to determine if an appropriate location is available for religious observance.

  • Decorative lights may be used in Tenant's room or apartment. Tenants are encouraged to consider conserving energy by limiting the use of decorative lights. LED light strips are only permitted if there is an Underwriters Laboratories, Inc. label (UL label). Lights may not be attached directly to any surface, but attached to painter's tape that is applied first.

WINDOWS

Tenant may decorate the window(s) in their room or apartment, provided that it is done according to the guidelines below. Adhering to these guidelines will protect windows from unusual harsh wear or damage and eliminate potential safety hazards.

  • Decorations may only be placed on the inside of the window.

  • Decorations must be removable (not permanent). Paint and spray foam are not permitted to be used on windows.

  • One-half (1/2) of the total window space should remain transparent for emergency situations, such as a fire.

  • Decorations that present a safety hazard due to excessive weight, possibility of breakage, degree of cleanliness, etc. must be modified and or removed if identified by University staff. 

  • Decorations must be temporarily removed at the request of University staff for regularly scheduled window cleaning.

DAMAGES AND VIOLATION OF UNIVERSITY POLICY

All room, door, and window decorations must be removed prior to Tenant checking out. Damages to the room, door, windows, drapes, and/or blinds, as well as any extra cleaning required, will be the responsibility of Tenant and may result in a damage charge that is assessed to Tenant's LionPATH account. University staff will determine the nature and extent of all damages after check out. 

Any room, door, or window decoration that is obscene (per Pennsylvania law) or in violation of University policy will be referred for review and the tenant may be referred to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR).

6. GUESTS

University Housing is provided and intended for use by Tenant and any dependents listed on the White Course Apartment Lease (if applicable) and for their invited guests. A guest is defined as a person visiting Tenant in their assigned apartment at the request of Tenant. Delivery persons are not considered guests. The University reserves the right to revoke the privilege of a guest policy at any time. Tenants will be notified if this occurs. If Tenant violates the guest regulations, including University students who are unescorted in a building, they will be referred to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR).

  • Overnight guests are not permitted to stay in University Housing until after the first day of classes for the current semester, as announced by the University Registrar.  

  • Tenant has the responsibility to ensure that their guest is aware of and understands University policies. A guest will be held accountable for their own actions. Tenant may be held accountable for the behavior of the guest, and for any damages committed by the guest, unless the guest is also a University student.  

  • The guest cannot receive a room or apartment key or building access card. Tenant is responsible for escorting their guest at all times. Tenant is not permitted to give the guest their assigned room key, loaner room key, Penn State id+ Card, and/or mobile credential to gain access to the room or building.

  • The guest may stay in the tenant's room or apartment for a maximum of three (3) consecutive nights. The guest may not move from one host's room to another host's room in an attempt to extend their stay in University Housing past the three (3) nights.

Only Tenants living in the assigned housing and their invited guests are permitted in the living areas of the building, including individual rooms and common area spaces. If an individual who is not a resident of the building or a guest of Tenant is found in the building, the individual will be considered to be trespassing. Violations will be referred to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR).

LENGTH OF GUEST STAYS

  • Family Apartments: guests may stay up to nine (9) consecutive nights

  • Single-Student Apartments: guests may stay for a maximum of three (3) consecutive nights

7. QUIET HOURS

A goal of Housing, Food Services, and Residence Life is to provide Tenants an atmosphere within University Housing that is conducive to sleep and rest. To achieve this goal, it is necessary for Tenants to understand that the right of all Tenants to study and sleep takes precedence over the right of Tenants to make noise. Established courtesy hours and quiet hours are posted in all University-housing facilities. It is expected that Tenants will maintain a proper study atmosphere during the established quiet hours. These hours may be extended if additional study conditions are required. The University reserves the right to adjust quiet hours throughout the semester. If a change is made, the updated quiet hours will be posted in the building.

QUIET HOURS 

  • Sunday - Thursday: 8:00 p.m. - 8:00 a.m. 

  • Friday - Saturday: 10:00 p.m. - 8:00 a.m. 

COURTESY HOURS

Courtesy hours are in effect 24 hours a day. Tenant's right to study and sleep will be respected at all times. Every Tenant and their guests must lower their voices and/or the volume of their equipment (music, TV, computer, musical instruments, etc.) if asked to do so by another Tenant or University staff. 

FINALS WEEK

During finals week, 24-hour quiet hours are maintained. Quiet hours are in effect beginning at 8:00 a.m. the day before finals begin and continue until the end of the semester for all University-Housing facilities. 

GUIDELINES

Tenants are expected to follow these guidelines during courtesy and quiet hours:

  • Electronic sound equipment (radios, stereos, TVs, electronic games, computers, tablets, etc.), musical equipment, and room activities must not be heard outside of the room or apartment. Such equipment should not be played so loud as to disrupt other Tenants. 

  • Amplified sound is not to be directed out of windows by using speakers or other devices.

  • Tenant has the responsibility to take the initiative and discuss noise concerns with an offending Tenant. If Tenant is bothered by someone else's noise, Tenant should ask them to reduce the volume level of the offending noise. Tenant has every right to expect the other Tenants to reduce the volume. Likewise, if Tenant is requested to reduce the volume level, they should do so out of respect for a fellow Tenant. Residence Life will deal with excessive noise when noticed by or reported to them; however, staff may not always be aware of an issue or problem.

  • Tenants and guests should keep their voice levels low while talking in hallways to help maintain a quiet living environment for all Tenants.

  • Tenants will refrain from participating in sports/sports-like activities (i.e. basketball, water or nerf guns, spike ball, etc.) within or immediately adjacent to University Housing. The University has designated playing areas outside of the buildings for these types of activities. 

  • If Tenant persists in creating excessive noise or disruption, the tenant may be referred to Residence Life and/or  the Office of Student Accountability and Conflict Response (OSACR).

8. PETS AND ANIMALS

Pets of any type are not permitted in University Housing, with the exception of one small tank that is not more than five (5) gallons (U.S.) for tropical fish or goldfish. Visitors and guests may not bring pets, including Emotional Support Animals (ESAs), into any University building, including residence halls or apartments. An individual with a service animal, service animal in training, or approved ESA, is permitted the animal into University Housing, in accordance with University Policy AD66: Service Animal Policy. If Tenant or any dependent listed on the lease agreement has a need for a service or emotional support animal, Tenant must follow the University policy for a Request for Reasonable Accommodation in Housing.

9. BICYCLES AND PERSONAL MOBILITY DEVICES

In accordance with University Policy SY16: Regulations for Bicycles and Personal Mobility Devices, any device that is prohibited for use on campus are not permitted in University Housing. Any devices that are received by the University for delivery to a resident student will not be processed and will be returned to sender.

University Housing follows these regulations.

  • Bicycles: Any student with a bicycle on campus must have it registered with the Parking Office. Bike racks are provided outside of University Housing and across campus. A student is permitted to store their bicycle in the room, provided their roommate(s) have granted permission. Bicycles are not permitted in lounges, laundry rooms, hallways, bathrooms, dining halls, or other shared/common areas. If a student causes damage by using a bicycle, the student will be responsible for any damage charges associated with repair. 

10. GAMBLING

Gambling in University Housing and commons building is a violation of federal, state, and local laws, and is therefore prohibited. If Tenant is involved in a gambling-related incident, they may face legal and/or disciplinary action.

11. MAIL SERVICE

Tenants residing in University Housing will have access to a mail distribution service to receive U.S. Postal Service mail and package deliveries. Deliveries will be made to the Weston Community Center. Tenant will be notified when they may pick up the package by presenting their Penn State id+ Card. Adults listed on the lease are also permitted to pick up packages after presenting a valid id card. Only mail and packages that are addressed to those listed on the lease will be processed. The correct formatting for mailing addresses is available on the Mail Services page.

12. STORAGE

University Housing does not provide additional storage space for Tenant use. The items that Tenant brings to live in University Housing must be stored in Tenant's room or apartment. A tenant may be charged a storage fee or for cost of disposal for items left on University property.

13. COMPUTERS AND NETWORKS

The University provides wireless connectivity in all University Housing buildings. Tenant may use personal wireless devices on the network to access the University computing resources and the Internet. When Tenant utilizes the network, they are acknowledging their responsibility to act in accordance with the relevant policies, including the following:

If Tenant violates these or any other policies or federal or state laws, access to the network or other information services may be suspended, and Tenant may face disciplinary action and/or legal proceedings. Assistance with networking and connectivity is available from the IT Service Desk. 

14. FURNITURE

The University provides furnishing for all single-student apartments and some family apartment spaces. In furnished apartments, Tenant is not permitted to use additional furniture (i.e. tables, liquid-filled furniture, or personal mattresses) with the exception of a desk chair or beanbag chair. If Tenant brings a personal desk chair, the desk chair provided by the University must be kept in the room. Dismantling furniture or removing it from a fixed position is not permitted. Furniture or furnishings may not be removed from Tenant's room or apartment. Tenant is not permitted to use other University furniture, such as lounge furniture, in their room or apartment. If the University-provided furniture is not in the room or apartment when Tenant checks out of housing, Tenant may be charged for furniture replacement.  Tenant who violates this policy may be referred to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR).

MISCELLANEOUS ITEMS/FITNESS EQUIPMENT

Tenant is not permitted to have heavy or oversized items that damage floors, walls, or building facilities, disrupt other tenants, and impede a safety egress. This includes, but is not limited to, fitness equipment, such as weightlifting, exercise or sport recreation equipment (treadmills, trampolines, stationary bikes), ping-pong or large-board tables, pianos, and large water basins. 

SAFETY AND SECURITY

1. FIRE SAFETY POLICIES

CANDLES AND INCENSE

Candles, incense, and other flame-emitting articles are prohibited in University Housing.

SMOKING

In accordance with University Policy AD32 Smoking and Tobacco Policy, the University is committed to a healthful environment for all members of the community. Smoking and the use of tobacco are prohibited in and on all University owned or leased properties, facilities, and vehicles. The use of cigarettes, e-cigarettes, vaping devices, cigars, pipes, smokeless tobacco, all nicotine delivery devices, and all other tobacco products is prohibited on campus, including University Housing and commons buildings. Medical marijuana is not permitted to be used on University property.

2. FIRE PREVENTION

FIRE DRILLS

The University must comply with Pennsylvania state and local fire regulations; this requires that fire drills be conducted in University Housing once per month. Everyone present in a building during the emergency fire drill must participate by vacating the building according to instructions. Rooms and apartments may be checked during a fire drill to ensure compliance. If Tenant fails to evacuate a building, Tenant may be referred to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR).

FIRE SAFETY EQUIPMENT

  • Fire extinguishers are located in the kitchen of every apartment. Tenants should familiarize themselves with the locations of the fire safety equipment.

  • University Housing is equipped with fire alarms, smoke detectors, and a sprinkler system that are monitored by University Police. Any issue with a smoke detector or sprinkler must be reported to Housing Operations and/or Residence Life immediately.

  • Tampering with fire safety equipment is a very serious matter that could jeopardize the safety of many people. If Tenant tampers with this equipment, including covering the equipment, dismantling the equipment, or discharging a fire extinguisher, the tenant will be referred to Residence Life and/or the Office of Student Accountability and Conflict Response (OSACR). Disciplinary action may include, but is not limited to, cancellation of a Lease.

GENERAL FIRE SAFETY PRECAUTIONS

Tenant is responsible for taking precautions to prevent a fire and should exercise caution and good judgment when using electronic items or placing items near the heater. Desk lamps should not be placed near flammable objects, such as curtains, bedspreads, pillows, posters, clothing, etc., and should be turned off when Tenant is not present in the room or apartment. 

3. FACILITY SAFETY POLICIES

AERIALS AND ANTENNAE

Due to Federal Communications Commission (FCC) interference regulations, aerials, masts, satellite dishes, and other short-wave radio transmitting equipment are not permitted in University Housing.

APPLIANCES

Tenants are permitted to use the following appliances in University Housing only if the item has, if applicable, an enclosed heating element, automatic shutoff, and an Underwriters Laboratories, Inc. label (UL label):

  • televisions, stereos/radios, coffee makers, Keurig machines, clocks, fans, hair dryers, hair setters, curling irons, printers, personal computers, gaming equipment, air purifiers

  • clothes iron; iron may only be used in the laundry room, but may be stored in the tenant's room

  • blender, popcorn air popper, non-pressurized rice cookers

  • a grounded, 15-amp surge-protected plug-in strip with a built-in circuit breaker

The following appliances are NOT permitted in University Housing:

  • air fryers, hot plates, toasters, toaster ovens, instapots, quick pots, crock pots, pressurized rice cookers, torchier-style lighting (floor-standing lighting) with halogen lamps, immersion heaters, heating coils, space heaters, ceramic heaters, ovens, griddles, indoor or outdoor grills, personal microwaves or refrigerators, freezer units, fitness equipment (treadmills, trampolines, stationary bikes, etc.), 3D printers, pianos

  • personal or portable air conditioning units are not permitted in University Housing. If a tenant has a medical need for an air conditioning unit, the tenant will need to submit a Request for Reasonable Accommodation in Housing form.

  • personal dehumidifiers are not permitted in University Housing. If a dehumidifier is necessary, the University will install an approved unit.

  • personal camera devices (excluding cell phones) or other video/audio recording devices, per University Policy AD65 Electronic Security and Access Systems. 

If an unapproved item is observed in Tenant's  room or apartment, Tenant will be asked to remove the item from University Housing. If Tenant does not comply with the request, the University reserves the right to have the items removed. The University will store the items until Tenant is able to remove them from the building. If an unapproved item is received through the Commons Desk, Tenant will be notified that the package was received but will be returned to sender. 

ELEVATORS

Some University Housing buildings offer an elevator. Tenants and guests are responsible for using elevators in a safe manner:

  • Tampering with or abusing any of the elevator equipment or controls is not permitted.

  • Elevator doors should not be pried open, nor should the doors be held open by the safety edges.

  • If an elevator is stuck between floors, occupants should not attempt to exit the elevator until directions and/or assistance is provided by University elevator technicians or emergency personnel.

  • Occupants should not jump up and down in the elevator.

  • The elevator should not be used in the event of a fire.

If Tenant and/or their guest is found to be in violation, Tenant and/or guest may be referred to Residence Life and/or  the Office of Student Accountability and Conflict Response (OSACR).

WINDOWS/SCREENS

Windows in University Housing should be kept closed and locked when Tenant is not present in the room or apartment to assist with energy conservation and protection of the apartment interior. Food and beverages should not be stored between the window and outside screen, or on the outside ledge. The window screen may not be removed or unlocked. Antennae, speakers, or other devices may not be strung out of windows.

WEAPONS AND FIREARMS

Per University Policy SY12 Weapons and Fireworks Regulations, Fireworks, and Paintball Devices, the possession and storage of weapons in University Housing is prohibited.

4. SECURITY FEATURES

UNIVERSITY ID+ CARD

Tenant and any dependents on lease who are over age 18 will be issued a University ID card - the Penn State id+ card, and is responsible for following the id+ card policies. The Penn State id+ Card (physical and/or mobile credential) may only be used by Tenant to whom the card is issued. 

The id+ card has monetary value if Tenant uses the University's Campus Meal Plan or LionCash, and should be treated the same as cash. If Tenant suspects that their id+ card has been lost, misplaced, or stolen, Tenant should follow these procedures:

  • Report the id+ card lost online, which will deactivate the privileges associated with Tenant's account (University Housing access, Campus Meal Plan account, LionCash). This online service is available 24 hours a day. Tenant is responsible for deactivating a lost id+ card. The University is not responsible for any loss or expense resulting from the loss, theft, or misuse of the id+ card.

  • To obtain a permanent replacement ID card, Tenant can visit the id+ Office. Tenant must present positive proof of identification to receive a replacement ID. The card replacement fee can be paid for with cash, check, or charged to Tenant's LionPATH account. 

  • To obtain a temporary ID card, Tenant can visit the id+ Office or the Weston Community Center. Tenant must present positive proof of identification to receive a temporary ID. The temporary card fee can be paid for with cash, credit card, or charged to Tenant's LionPATH account. A temporary ID will provide limited functionality, providing access to University Housing, Campus Meal Plan, and LionCash. Other services, such as fitness membership, are not accessible on the temporary ID. A temporary ID is only valid for twenty-four hours, and will automatically expire.

  • Tenant whose id+ card has been reported as lost, misplaced, or stolen will not be able to gain entry to any dining commons or retail operation until Tenant has secured either a replacement or temporary ID card. 

BUILDING CARD ACCESS

University Housing, with the exception of family apartments, is equipped with an electronic/computerized card access security system. University Housing is locked 24 hours a day while Tenants are in residence. Adjustments to the access hours may be modified during fall semester arrival and spring semester closedown. Tenant must use their id+ card (physical card and/or mobile credential) to gain access to their assigned building. Card readers are located on the building's entrance doors. Other doors may be designated as exit-only doors, which cannot be held open or an alarm will sound. 

If a card reader fails to unlock the entry door after Tenant swipes their id+ card, Tenant should report the malfunction to University staff. If Tenant is unable to gain entry to the building, Tenant should contact the Residence Life staff on duty for assistance.

If Tenant has food or other items delivered, the delivery person and unescorted guests are not permitted to enter University Housing. Tenant is responsible for meeting the delivery person at the building entry door. 

5. RESIDENTS' RESPONSIBILITIES FOR SAFETY

Tenant and dependents play a critical role in maintaining a safe and secure environment within University Housing. Even with a sophisticated card access system and Auxiliary Officers on duty, the safety and security of residents can be compromised by careless behavior. Tenant is responsible for locking their room or apartment door, refraining from propping open apartment doors, entrance doors, stairwell doors, and exit doors, and allowing unescorted guests to enter the building.

SAFETY AND SECURITY TIPS

  • Tenant entering University Housing should not permit an unknown person to enter with them.

  • The staff member on duty should be notified if someone has insisted on entering University Housing. Tenant should try to get a good description of the individual and observe the direction in which they were headed.

  • Tenant should keep their room or apartment door locked, even when sleeping, and especially when leaving the room or building.

  • A malfunctioning card access reader or door should be reported to University staff immediately.

  • If Tenant is expecting a guest, Tenant is responsible for meeting the guest at the building entry door and escorting their in the building.

  • Tenant is not permitted to lend their room or apartment key, id+ card, or mobile credentials to another student or guest.

REPORTING SUSPICIOUS ACTIVITY

If Tenant notices any suspicious activity, Tenant should immediately contact the Residence Life staff on duty. Suspicious behavior may include the following:

  • A person going room to room, trying to open doors

  • A person loitering at unusual hours or locations

  • A person running (especially if something of value is being carried)

  • A person exhibiting unusual mental, emotional, or physical symptoms

  • A person carrying University property or other items not wrapped

  • Open or broken windows or doors

  • Unusual noises, screams, or cries for help

  • See something, say something